Tuesday, December 12, 2017

Docs: Insert Images more easily

A picture is worth a thousand words ... and Google has made it easier to insert images into Docs and  Slides.

From inside your Google Doc, when you select Insert > Image and click the Image Button, you now have the following options:

  • Upload from computer
  • Search on the Web
  • Drive
  • Photos
  • By URL

Tuesday, December 5, 2017

Slides: Explore new features and functions in Google Slides

New features in Google Slides are rolling out this fall to make it faster and easier to create professional presentations:

Keep your slides automatically updated

Stop copying slides from one presentation to another: Instead, link and sync slides from multiple presentations for one-click updates to all linked slides.

Drag-and-Drop from Google Keep

Google Keep is a note taking app designed to help you capture and organize ideas. Now, you add notes from Keep to your presentation in Slides with a simple drag-and-drop.

Insert Videos from Drive

From an earlier update to Slides, you can also insert Google Drive videos into Google Slides, as well as videos from YouTube, including the ability to choose where the video starts and ends.

  1. On your computer, open a presentation in Google Slides.
  2. Click the slide where you want to add the video.
  3. Select from the following options:
    • Search YouTube
    • By URL
    • Google Drive
  4. Choose a video and click Select.
Other new features
  • Insert diagrams
  • Select "Grid View" to see thumbnails of all slides, for easy reordering or reformatting
  • Use "Skip Slide" to customize your presentation for different audiences
  • Insert images from select third-party sources from inside Slides
  • Explore more features available from the "Add-Ons" menu

Tuesday, November 28, 2017

Sheets: Create custom headers and footers

You can now customize headers and footers in Google Sheets, allowing you to add information like your school name, a project name, date, class name and period, confidentiality notice or any other custom information you need.

Just select "EDIT CUSTOM FIELDS" from the print menu to set your preferences for up to three custom headers and footers, and your Sheet will "remember" your settings the next time you open the same file. So you can "set it and forget it". 

Tuesday, November 7, 2017

Drive: Google File Stream is replacing Google Drive desktop app

Google is replacing the Google Drive Sync desktop application with Google Drive File Stream.

Drive File Stream, a new application for PC and Mac, lets you access all your Google Drive files from your computer while using less disk space and decreasing sync time.

With Drive File Stream, you can:

  • Quickly see all your Google Drive files in Finder/Explorer (including Team Drives). 
  • Browse and organize Google Drive files without downloading all of them to your computer. 
  • Choose which files or folders you'd like to make available offline. 
  • Open files in common apps like Microsoft Office and Adobe Photoshop. 

Visit the Drive Help Center to install Drive File Stream and get started.

 If you need help installing Google Drive File Stream on your HJUHSD PC, please submit a ticket and we can have a technician assist you.

Tuesday, October 31, 2017

Drive: File privacy

Google Drive makes sharing documents, forms, presentations and other files and information quick and easy to encourage collaboration and communication. But, it's important for Staff to remember to always safeguard private student and organizational information, but ensuring sharing settings of your Google Drive files and folders are appropriate for the content.

Google offers these basic sharing settings for sharing Drive Files for G Suite for Education:

  • Public on the Web
  • Anyone with the Link
  • Anyone at HJUHSD
  • Anyone at HJUHSD with the Link
  • Specific People

Within each of those settings, you can designate whether people have "view", "comment" or "edit" rights. You can also set a sharing expiration date for specific files.

Google Drive documents created within HJUHSD (while you are logged in with your HJUHSD G Suite credentials) will give you a warning when you are sharing a file with anyone outside of our domain (non HJUHSD users).

By default, google documents inherit the privacy settings of the Drive folder they are created in. So, if your folder is set to Public, any file you create in that folder will also be public. You can, however, go in and change the sharing settings of a file separately from the sharing settings of the folder.

Google Forms can be a tricky issue when it comes to sharing because, while you DO want to share your form for people to fill out, you generally do not want to share the form responses with the general public. So while you may want to set the privacy of your form to allow it to be viewed by anyone, you will want to make sure your responses, which are generally collected in a Google Sheet, are private to the owner of the form and/or specific other logged-in users.

It is important for staff to be vigilant about setting and auditing the sharing settings of your Google Drive files and folders - especially those that may contain sensitive or confidential information.

You can learn more about Sharing Files, Sharing Folders and Sharing Forms in Google Drive at the Google Drive Learning Center, including how to Stop, Limit or Change Sharing.

Learn more about sharing Google Drive Files in 90 seconds:

More about Drive and Sharing:

Learn about G Suite Privacy and Security in Google for Education from Google's side of things:

Tuesday, October 24, 2017

Calendar: New Google Calendar Interface rolling out in November

Google will introduce a new look and new features for G Suite Calendar on the web beginning November 14.

With New Calendars, users will be able to:

  • See event details at a glance with one click
  • Manage multiple calendars side by side in Day view
  • Add rich formatting and hyperlinks to invitations
  • See conference room and shared resource details 
  • See contact information for meeting participants
  • View and restore deleted items in one place

The new interface will also include updates designed to make it faster and easier to add new events, more information about invitation statuses, and additional view options and customizations, as well as a more modern color palette and sleek design, mirroring Calendar's mobile interface.

The new user interface will be rolled out to G Suite organizations over a few weeks. Users will have the option of choosing the New or Classic Calendar interface until February 28, 2018, when Classic Calendar will no longer be available.

Learn more about What's New in Google Calendar or visit the G Suite Learning Center for detailed lessons and step-by-step help in using Calendar.

Tuesday, October 17, 2017

EDU in 90: Chromebook Shortcuts

EDU in 90 is a new video series from Google for Education. Each episode, we'll focus on an important topic for educators, administrators, and school leaders - things like product updates, new programs, and helpful resources for the classroom.

This week on EDU in 90: Chromebook Shortcuts for Teachers

Subscribe Google's EDU in 90 on YouTube for more tips and updates