Tuesday, January 17, 2017

Mail: Set your Signature

End each email on a professional note with your contact info and organization’s logo. In Gmail, you can type everything just once, and choose to add the signature automatically to all future emails. To set up a signature, head to the gear Gear icon, click Settings, and scroll to the Signature section.

Learn more: https://support.google.com/mail/answer/8395

HJUHSD Logos




Tuesday, January 10, 2017

Care and Feeding of Chromecarts

HJUHSD has more than 2,100 Chromebooks in more than 50 classrooms. 
Use these guidelines to get the longest life out of your Chromecart!




Tuesday, December 13, 2016

Mail: Format your message text

You can use gmail formatting options to set a default message style, add bullets, highlight text and more ... 

Format your email

  1. Open Gmail.
  2. Click Compose.
  3. At the bottom of the message, click Formatting options Formatting options.

Change your default text style

You can create a text style that will be applied to all new emails you write.
  1. Open Gmail.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Scroll down to the "Default text style" section.
  5. Change the text in the box to be the style you want for your emails.
  6. At the bottom of the page, click Save Changes.

Tuesday, December 6, 2016

Forms: Add images to questions in Google Forms

Google Forms is a great tool for creating and distributing surveys and quizzes and collecting and analyzing reposes. With a recent update, Google Forms are even more functional no that you can add insert images into your questions and answers.

Just clock the image icon next to your multiple choice or checkbox options to insert your image. 

Learn more at the Google Help Center.



Bonus Tip: Show questions based on answers

Did you know you can set up a survey so that people will see certain sections/questions based on their answers? Learn more about the ability to set up "Go to section based on answer".





Tuesday, November 29, 2016

Account Security Tips



USE GOOD PASSWORD HABITS
  • Set strong passwords by using more than 8 characters and using combinations of letters, cases, numbers, punctuation and other and special characters make for a stronger password.
  • Consider using a Passphrase for a stronger, easier to remember password. 
  • Use your whole keyboard: A combination of letters, numbers and special characters make your password exponentially harder to crack.
  • For an even stronger password, try not to use “common” letter-to-symbol conversions, such as “E” to “3” or “S’ to $” or “to” to “2” 
  • Check your password strength at Microsoft's Password Checker or How Secure is My Password 
  • Do NOT use the same password for everything. 
  • Do NOT write down your passwords in unsecure locations (i.e.: in a desk drawer, in your gradebook/notebook, in an unsecure file on your computer) … even better, don’t write it down at all. Consider using a secure, encrypted Password Management Program such as LastPass or 1Password
  • Change your password regularly. Every 3 months is recommended. 
  • Run a Google Security Checkup at least once a year
  • Use Google's 2-step Verification, designed to make your account login more secure.

DON'T BE A PHISH

Phishing is designed to steal or maliciously destroy your data. Phishers send out mass emails with a link or attachment that will install malware on your device and/or compromise your mail account to give them access to your personal information and to use your account to spread itself to other victims.

Be suspicious 
  • Do you recognize the sender? Check not just the "from" field, which can be faked. but also the actual sender address. Spammers commonly spoof sender information to trick you in to trusting the message. 
  • Who is it addressed to? Are you a "bcc"? Is that usual for that sender? Are there lots of other addresses in the "to" or "cc" fields? Was it sent to a list of seemingly unrelated users? These should all be red flags. 
  • Is the subject or content unusual for that sender? Look for unusual tone or phrasing, spelling errors or generic wording. Does the email seem like something that person would be sending you? (ie: Are they sending you a link to a third party document like Dropbox or some other outside storage solution? 
    • NOTE: HJUHSD's official document storage and sharing solution is Google Drive. If a staff member is sending you a link to any other outside document, you should not click on the link.
  • Did they actually send it? If you have any doubt about the validity of a message, check with the supposed sender to confirm if they actually sent it. Sometimes the spam message really will be from someone you know and trust - but they have no idea that their account sent you the attack because their account has been unknowingly compromised. 


Do not click on links in emails or open attachments 

Place your cursor on the this link, without clicking on it: www.hjuhsd.org. Now look at the bottom of your browser. You should see the web address that the link would take you to. In this case, exactly where it says it goes.

Now use your cursor to hover over this link: www.hjuhsd.org. It looks like it's taking you to the same place as the first. But it is not.

If the link doesn't go where it says it will, don't click on it.

 A common trick spammers use is to show you text for one url but the link really goes to a second url: One that will try to infect your computer and/or steal your information. If you are at all suspicious of a link, do not click it.

In fact, the safest thing to do is never click on any link. Instead, if you are confident it is a "safe" link, type or cut-and-paste the address into a new window in your browser. You can also use sites like http://getlinkinfo.com/ to check the validity of a link before you go to the site.

Attachments offer an even greater danger as they can easily run malicious programs on your computer. Apply the same precautions as with links: Never open an attachment unless you are sure of it's source and safety.

Report suspicions or infections 

If you think your computer or account - or that of another HJUHSD user - has been compromised. Change your password and contact the IT office immediately. Create a support ticket at: https://hjuhsd.zendesk.com or via email at support@hjuhsd.zendesk.com. This is the fastest way to get support for all of your technical issues. If your account or device are too compromised to allow you to create a support request, contact your site office to have them create one for you.

How to Change your Network / Google Apps password

From a Windows device inside the HJUHSD network:

  • Press CTRL+ALT+DELETE and click "Change Password".
  • Type your old Password, followed by your new password twice, as instructed. Press Enter 
  • This will change BOTH your HJUHSD Network AND HJUHSD Google Password


Tuesday, November 15, 2016

Mail: Inbox by Gmail

HJUHSD users now have the option to use Google's "Inbox by Gmail" interface on their desktops or mobile devices to access their HJUHSD Mail.




Tuesday, November 8, 2016

Calendar: Save Time with Smart Scheduling

Google Calender's “Find a time” will suggest meeting times and available rooms based on your preferences, which saves you lots of time and gets everyone together faster. Learn more here:

https://gmail.googleblog.com/2016/09/save-time-with-smart-scheduling-in-Google-Calendar.html