Tuesday, February 21, 2017

Drive: Keep Track of Changes

In Google Drive, you can track activity for any file or folder in "My Drive" with the activity stream. See when a document was last modified and who made changes.

To view the activity stream in Drive

  1. In Drive, at the top right, click View details Drive details.
  2. The Activity tab is automatically selected and all the activity for My Drive is listed. For each activity, the details include:
    • The file or folder affected
    • The user that made the change
    • The date and time of the activity
    • Any other users affected by the activity
  3. In My Drive, select any item to see specific details.

To view file details in Docs, Sheets, or Slides

  1. Open the file in DocsSheets, or Slides.
  2. Click File > Document details.

Tuesday, February 14, 2017

Calendar: Appointment Slots

Let students or coworkers know when you’re available without having to ask you—just turn blocks of time on your calendar into appointment slots.

Your coworkers or anyone viewing your calendar can book appointments, and they’ll appear on your calendar so you know who you’re meeting and when.

To create an appointment slot in Calendar

  1. In the day or week view on your Google Calendar, click anywhere in the calendar grid.
  2. In the pop-up, click Appointment slots and enter your details.
  3. When you're finished, click Create slots.
  4. Send the URL (at the top of the appointment slot details page) to anyone who might want to book an appointment.
Your appointment block shows as a single event on your calendar, with a grid symbol Appointment block grid symbol in the top-left corner. As people book appointments, they'll appear as regular events overlapping the appointment block.

Tuesday, February 7, 2017

Tuesday, January 31, 2017

Drive: Smarter Forms

Google Forms has two new features to make it faster and easier to gather information: Smart Suggestions and File Upload Questions.

Smart Suggestions

Forms can now predict the type of question you are asking and suggest potential responses for you,

File Upload Questions

Respondents can now upload files from their Google Drive or computer and they will be automatically collected in the Form owner's Google Drive.


Tuesday, January 24, 2017

Drive: Action Items

You can now use comments in Google Docs, Sheets and Slides to assign "Action Items" to yourself or others.

  1. Open a Google file.
  2. Highlight the text, images, cells, or slides you want to comment on.
  3. To add a comment, go to the format toolbar and click Comment .
  4. Type your comment.
  5. Somewhere in your comment, add the email address, with @ or + in front of it, of the person you want to assign it to.
  6. Click the box next to "Assign to [name]."
  7. Click Assign. The person you assigned the action item to will get an email.

Once action items have been assigned, team members will see a badge on the shared Drive files that need their attention.

Tuesday, January 17, 2017

Mail: Set your Signature

End each email on a professional note with your contact info and organization’s logo. In Gmail, you can type everything just once, and choose to add the signature automatically to all future emails. To set up a signature, head to the gear Gear icon, click Settings, and scroll to the Signature section.

Learn more: https://support.google.com/mail/answer/8395


Tuesday, January 10, 2017

Care and Feeding of Chromecarts

HJUHSD has more than 2,100 Chromebooks in more than 50 classrooms. 
Use these guidelines to get the longest life out of your Chromecart!