You can now customize headers and footers in Google Sheets, allowing you to add information like your school name, a project name, date, class name and period, confidentiality notice or any other custom information you need.
Just select "EDIT CUSTOM FIELDS" from the print menu to set your preferences for up to three custom headers and footers, and your Sheet will "remember" your settings the next time you open the same file. So you can "set it and forget it".
Google Drive makes sharing documents, forms, presentations and other files and information quick and easy to encourage collaboration and communication. But, it's important for Staff to remember to always safeguard private student and organizational information, but ensuring sharing settings of your Google Drive files and folders are appropriate for the content.
Google offers these basic sharing settings for sharing Drive Files for G Suite for Education:
Public on the Web
Anyone with the Link
Anyone at HJUHSD
Anyone at HJUHSD with the Link
Within each of those settings, you can designate whether people have "view", "comment" or "edit" rights. You can also set a sharing expiration date for specific files.
Google Drive documents created within HJUHSD (while you are logged in with your HJUHSD G Suite credentials) will give you a warning when you are sharing a file with anyone outside of our domain (non HJUHSD users).
By default, google documents inherit the privacy settings of the Drive folder they are created in. So, if your folder is set to Public, any file you create in that folder will also be public. You can, however, go in and change the sharing settings of a file separately from the sharing settings of the folder.
Google Forms can be a tricky issue when it comes to sharing because, while you DO want to share your form for people to fill out, you generally do not want to share the form responses with the general public. So while you may want to set the privacy of your form to allow it to be viewed by anyone, you will want to make sure your responses, which are generally collected in a Google Sheet, are private to the owner of the form and/or specific other logged-in users.
It is important for staff to be vigilant about setting and auditing the sharing settings of your Google Drive files and folders - especially those that may contain sensitive or confidential information.
Google will introduce a new look and new features for G Suite Calendar on the web beginning November 14.
With New Calendars, users will be able to:
See event details at a glance with one click
Manage multiple calendars side by side in Day view
Add rich formatting and hyperlinks to invitations
See conference room and shared resource details
See contact information for meeting participants
View and restore deleted items in one place
The new interface will also include updates designed to make it faster and easier to add new events, more information about invitation statuses, and additional view options and customizations, as well as a more modern color palette and sleek design, mirroring Calendar's mobile interface.
The new user interface will be rolled out to G Suite organizations over a few weeks. Users will have the option of choosing the New or Classic Calendar interface until February 28, 2018, when Classic Calendar will no longer be available.
EDU in 90 is a new video series from Google for Education. Each episode, we'll focus on an important topic for educators, administrators, and school leaders - things like product updates, new programs, and helpful resources for the classroom.
This week on EDU in 90: Chromebook Shortcuts for Teachers
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