Tuesday, December 6, 2016

Forms: Add images to questions in Google Forms

Google Forms is a great tool for creating and distributing surveys and quizzes and collecting and analyzing reposes. With a recent update, Google Forms are even more functional no that you can add insert images into your questions and answers.

Just clock the image icon next to your multiple choice or checkbox options to insert your image. 

Learn more at the Google Help Center.

Bonus Tip: Show questions based on answers

Did you know you can set up a survey so that people will see certain sections/questions based on their answers? Learn more about the ability to set up "Go to section based on answer".

Tuesday, November 29, 2016

Account Security Tips

  • Set strong passwords by using more than 8 characters and using combinations of letters, cases, numbers, punctuation and other and special characters make for a stronger password.
  • Consider using a Passphrase for a stronger, easier to remember password. 
  • Use your whole keyboard: A combination of letters, numbers and special characters make your password exponentially harder to crack.
  • For an even stronger password, try not to use “common” letter-to-symbol conversions, such as “E” to “3” or “S’ to $” or “to” to “2” 
  • Check your password strength at Microsoft's Password Checker or How Secure is My Password 
  • Do NOT use the same password for everything. 
  • Do NOT write down your passwords in unsecure locations (i.e.: in a desk drawer, in your gradebook/notebook, in an unsecure file on your computer) … even better, don’t write it down at all. Consider using a secure, encrypted Password Management Program such as LastPass or 1Password
  • Change your password regularly. Every 3 months is recommended. 
  • Run a Google Security Checkup at least once a year
  • Use Google's 2-step Verification, designed to make your account login more secure.


Phishing is designed to steal or maliciously destroy your data. Phishers send out mass emails with a link or attachment that will install malware on your device and/or compromise your mail account to give them access to your personal information and to use your account to spread itself to other victims.

Be suspicious 
  • Do you recognize the sender? Check not just the "from" field, which can be faked. but also the actual sender address. Spammers commonly spoof sender information to trick you in to trusting the message. 
  • Who is it addressed to? Are you a "bcc"? Is that usual for that sender? Are there lots of other addresses in the "to" or "cc" fields? Was it sent to a list of seemingly unrelated users? These should all be red flags. 
  • Is the subject or content unusual for that sender? Look for unusual tone or phrasing, spelling errors or generic wording. Does the email seem like something that person would be sending you? (ie: Are they sending you a link to a third party document like Dropbox or some other outside storage solution? 
    • NOTE: HJUHSD's official document storage and sharing solution is Google Drive. If a staff member is sending you a link to any other outside document, you should not click on the link.
  • Did they actually send it? If you have any doubt about the validity of a message, check with the supposed sender to confirm if they actually sent it. Sometimes the spam message really will be from someone you know and trust - but they have no idea that their account sent you the attack because their account has been unknowingly compromised. 

Do not click on links in emails or open attachments 

Place your cursor on the this link, without clicking on it: www.hjuhsd.org. Now look at the bottom of your browser. You should see the web address that the link would take you to. In this case, exactly where it says it goes.

Now use your cursor to hover over this link: www.hjuhsd.org. It looks like it's taking you to the same place as the first. But it is not.

If the link doesn't go where it says it will, don't click on it.

 A common trick spammers use is to show you text for one url but the link really goes to a second url: One that will try to infect your computer and/or steal your information. If you are at all suspicious of a link, do not click it.

In fact, the safest thing to do is never click on any link. Instead, if you are confident it is a "safe" link, type or cut-and-paste the address into a new window in your browser. You can also use sites like http://getlinkinfo.com/ to check the validity of a link before you go to the site.

Attachments offer an even greater danger as they can easily run malicious programs on your computer. Apply the same precautions as with links: Never open an attachment unless you are sure of it's source and safety.

Report suspicions or infections 

If you think your computer or account - or that of another HJUHSD user - has been compromised. Change your password and contact the IT office immediately. Create a support ticket at: https://hjuhsd.zendesk.com or via email at support@hjuhsd.zendesk.com. This is the fastest way to get support for all of your technical issues. If your account or device are too compromised to allow you to create a support request, contact your site office to have them create one for you.

How to Change your Network / Google Apps password

From a Windows device inside the HJUHSD network:

  • Press CTRL+ALT+DELETE and click "Change Password".
  • Type your old Password, followed by your new password twice, as instructed. Press Enter 
  • This will change BOTH your HJUHSD Network AND HJUHSD Google Password

Tuesday, November 15, 2016

Mail: Inbox by Gmail

HJUHSD users now have the option to use Google's "Inbox by Gmail" interface on their desktops or mobile devices to access their HJUHSD Mail.

Tuesday, November 8, 2016

Calendar: Save Time with Smart Scheduling

Google Calender's “Find a time” will suggest meeting times and available rooms based on your preferences, which saves you lots of time and gets everyone together faster. Learn more here:


Tuesday, November 1, 2016

Drive: Natural Language Search

Google has introduced "Natural Language Search" and auto-correct features to Drive searching.

You can now look for files with this "type like you speak" feature by searching for "show meeting notes from February" or "find lesson plans for Romeo and Juliet" or "find my budget spreadsheets from August".

Read more at the G Suite Blog.

Tuesday, October 25, 2016

Drive: "Explore" Docs, Sheets and Slides

The Explore Explore button can be found at the bottom right corner of your Google Sheets, Docs or Slides and can help you enhance reports, presentations and documents in less time.

In Sheets, Explore suggests charts to analyze your data and lets you ask questions about your data, such as "Who has the highest score?"

And more details about Explore in Sheets from an education specific perspective:

In Slides, Explore can suggest images to enhance your presentation that you can apply in one click. It can also suggest and quickly apply layout suggestions or help you add your own Drive content to your slides.

In Docs, Explore designed to make research and writing easier with topic, content and image suggestions and the ability to search the web without leaving your document (replaces previous "research" tool).

Tuesday, October 18, 2016

Updates: 'Cast, Classroom and Expeditions

Learn more about the newest features in Google Classroom and the latest improvements to Google wireless screen casting with the Google Apps show and "Back to School with EDU" ...