Tuesday, October 17, 2017

EDU in 90: Chromebook Shortcuts

EDU in 90 is a new video series from Google for Education. Each episode, we'll focus on an important topic for educators, administrators, and school leaders - things like product updates, new programs, and helpful resources for the classroom.

This week on EDU in 90: Chromebook Shortcuts for Teachers

Subscribe Google's EDU in 90 on YouTube for more tips and updates

Tuesday, September 26, 2017

Drive: Google Drive File Stream now available

HJUHSD has been selected for early access to a useful new feature in Google Drive called Drive File Stream.

So, what is Drive File Stream?

Drive File Stream is a new desktop application for accessing all your Google Drive files from a Mac or PC quicker using less disk space.

How does it work?
With Drive File Stream, you can:
  • Quickly see all your Google Drive files in Windows Explorer (including team owned files).
  • Browse and organize Google Drive files without downloading all of them to your computer.
  • Choose which files or folders you would like to make available offline.
  • Open files in common apps like Microsoft Office and Adobe Photoshop.
How do I get started?
  1. Download the app.
  2. Play around! Use Drive File Stream in your everyday work.
  3. Send feedback to your G Suite admin team.
  4. Check out the Help Center if you have any issues.
Note: Please note that Drive File Stream does not currently work on Windows 10 version 1607 or later with Secure Boot enabled.

Tuesday, September 5, 2017

Drive: Set an expiration date for sharing

For any file in Google Drive, you can set an expiration date for sharing settings, to limit access to a specific time period:

To set an expiration date on access to a file

  1. In Drive, open the file.
  2. Click Share.
  3. If the file isn’t already shared, share it.
  4. Click Advanced.
  5. Hover over the person’s name and click Set expiration .
  6. Change the access expiration date.
  7. Click Save changes and then click Done.

Note: You can’t set the expiration for the current day. If you need to restrict access immediately, just unshare the file.

Monday, August 21, 2017

Drive: Staying Organized

Despite Google's continuing improvements to search functions in Drive and other apps, it can still be difficult to find the exact information you are looking for quickly. But if you take a little time up front to plan and organize, you can save yourself time and frustration later on.

The "best" way to organize your folders depends on how you use drive: Take a moment to think about the categories and types of files you use, and brainstorm how to best group them. But regardless of what your "best" groupings are, a file structure and/or naming convention can be the key to quickly and easily retrieving your data.

This is especially true for shared files and folders.

If you and others on your team are going to be sharing files, developing a simple naming convention can make the difference between collaboration and chaos. Simple, agreed-upon rules, like: All shared lesson plans go in the "Science Lesson Plans" folder and their file names follow this pattern of "[Class name] Unit Name - Lesson Name" ... or ... Meeting minutes all follow the naming rule of "CommitteeName - 20170215" ... etc. will make it easier for everyone to benefit from the collaboration. Whatever conventions you use for file sharing, the key is defining the plan and sticking to it.

For more tips on taming your Google Drive, visit:

Monday, August 7, 2017

GTips: Tech Support Self Help

XKCD Tech Support Flow Chart

Yes, it's funny, but it's not really that far from reality.

The truth is, your tech support team members don't automatically know how to do all the things in all the programs ... but what we do know, is how to find those answers. And the good news is - it's not a secret. We want you to know how to find your best answers, too. There are only 6 of us and there are literally hundreds of you. We don't want you to have to wait for us if you have a problem you can fix yourself and just don't know how. Like good teachers, we want to empower you with the knowledge and skills to be life-long learners when it comes to your tech tools. So, here are just a few tips and tools to help you help yourself!


Google Apps Help Button: Anytime you are logged into your HJUHSD Google Account and using a Google App (Mail, Drive, Calendar, etc.), you will see the Google Apps Help button at the top right corner. Just click on it for immediate, context-based, step-bystep help and lessons.

HJUHSD Tech Help Desk: The HJUHSD Tech Support Center has a variety of FAQs and Help Articles on several subjects and more are added all the time. Browse by topic or use the search bar at the top to find an article related to your issue or question. 

Go to the Source: If you are having a software problem, the manufacturer almost certainly has a support center with help articles and FAQs, too. Just do a search for the name of the software and the word "support" to find their help center (eg: "microsoft office support"), where you can look for the answer to your question. 

Google It: even if we don't know the answer to a tech problem, the odds are really good that someone out there has been there, done that. Try a Google Search describing the problem you are having. Still not finding answers? Try adding "solved" to the end of your query to get better results. 

Of course, if you still need help, we'll still be there as quick as we can. Just let us know. The fastest way to get tech support help for your hardware or software issues is to submit a support ticket at: https://hjuhsd.zendesk.com or via email at support@hjuhsd.zendesk.com

Tuesday, May 2, 2017

Drive: New! Custom Templates

G Suite recently launched a new* Custom Template function for Google Docs, Sheets, Slides and Forms.

Make a file from a template
  1. Open a Google DocsSheetsSlides, or Forms home screen.
  2. Click a template to open it.
  3. To see more options, click MORE.
You can also use templates when you're in a file. Click File and then New and then From template.

* Note: The old Google Drive Template gallery will be shut down in early 2017