Friday, September 30, 2016

Google Apps is now "G Suite"

Google has announced they are rebranding their Google Apps for Education services as "G Suite" for Education. Users will start seeing the name change on Google services starting this week.

Read more here: https://cloud.googleblog.com/2016/09/all-together-now-introducing-G-Suite.html


Monday, September 26, 2016

Mail: Quick Links Lab

Find messages faster with the Quick Links lab in Mail.

The Quick Links lab lets you save a mail search and quickly run it again with one click. Use it to save the search settings you use frequently.

To enable the Quick Links lab
  1. In Gmail, click Settings Gmail settings and select Settings.
  2. Select the Labs tab.
  3. Scroll to the Quick Links lab and click Enable.
  4. At the bottom, click Save Changes.
  5. Back in your Inbox, click Gadgets (three dots in a row) beneath your list of labels to access Quick Links.
To use Quick Links
  1. In the Gmail search box, enter your search criteria and run the search.
  2. In the Quick Links gadget, click Add Quick Link and name your new link.
  3. Simply click your Quick Link whenever you want to run the search again.
To delete a Quick Link, click the X delete icon at the end of the name.

Tuesday, September 20, 2016

Mail: Delegation

You can delegate access to your Gmail to another person so they can read, send, and delete messages on your behalf.

For example, you can delegate e-mail rights to an admin in your organization, or you could delegate your personal email access to your spouse.

The delegate can also access the other person's contacts by clicking the Contacts link. Clicking the To, Cc, or Bcc links in the mail compose window will also bring up your contacts.


Set up mail delegation
  1. Click the gear in the top right .
  2. Select Settings.
  3. Select the Accounts and Import tab.
  4. Under 'Grant access to your account,' click the Add another account link.
  5. Enter the email address of the person you'd like to access your account and click Next Step. Remember you can only enter a Google Mail address.
  6. You'll see a confirmation message. Click Send email to grant access if you're sure.
  7. The delegate will receive a verification email explaining that you've granted access to them.
    • After the delegate confirms this request, it may take up to 30 minutes for the verification process to be completed. To see if the delegate has confirmed access to your account, look at the Accounts and Import tab in Settings
Remove delegated access to your account
If you no longer want to grant somebody else access to your account, follow these instructions:
  1. Click the gear in the top right .
  2. Select Settings.
  3. Click the Accounts and Import tab.
  4. In the "Grant access to your account" section, click delete on any account you want to remove.

Tuesday, September 13, 2016

Drive: Document Outline Tool

Google has made it easier to navigate long, complex documents with the new "outline" tool in google docs.

The outline tool gives you a navigation bar that that lets you jump to specific places in your document. The best part is that Docs does most of the work for you by automatically detecting logical breaks in your documents. You can also add your own outline items: Just emphasize (bold, underline, highlight) a line of text and Docs will automatically add a link to that line to your outline.

To turn on the outline tool:

  1. Open your Google Document
  2. Select "Tools"
  3. Click "Document Outline"

The outline tool will appear in the left hand panel of your Google Doc.

Learn more: https://support.google.com/docs/answer/6367684?co=GENIE.Platform%3DDesktop&hl=en




Tuesday, September 6, 2016

Mail: Keyboard Shortcuts


Press ? in Mail to see a list of Gmail Keyboard Shortcuts

 Keyboard shortcuts help save time by preventing switching back and forth from the keyboard to a mouse or touch screen.



Before you can use these keyboard shortcuts, you’ll need to enable keyboard shortcuts in your settings:
  1. Click the  gear in the top right and select Settings.
  2. Find the "Keyboard shortcuts" section and select Keyboard shortcuts on.
  3. Click Save Changes at the bottom of the page.


Common Gmail Keyboard Shortcuts:

  • c = compose
  • k = move to newer conversation
  • j = move to older conversation
  • o or enter = open conversation
  • n = newer message 
  • p = previous message
  • e = archive
  • s = star conversation
  • + = mark as important
  • r = reply
  • a = reply all 



Tuesday, August 30, 2016

Calendar: Add Reminders to your Google Calendar

Google Apps has long lacked a strong task manager, but this year, Google has introduced "Reminders" to integrate your "to do" list right into your calendar.

Adding Reminders to your Google Calendar is very similar to adding Events. But Reminders behave differently than time-locked Events: They "carry over" from one day to the next until you mark them as done.

Create a reminder (on your computer)

  1. Open Google Calendar.
  2. Click an empty slot in your calendar.
  3. In the box that pops up, click Reminder.
  4. Type your reminder, or choose a suggestion.
  5. Choose a date, time, and frequency.
  6. Click Create.
Note: If you've hidden your reminders calendar, or are showing the Tasks calendar instead, you won't see the option to create a reminder.

Create a reminder (on your iphone/ipad)

  1. Open the Google Calendar app Google Calendar app icon.
  2. In the bottom right corner, tap Create Create new button.
  3. Tap Reminder .
  4. Type your reminder, or choose a suggestion.
  5. Tap Done.
  6. Choose a date, time, and frequency.
  7. In the top right, tap Save.
  8. You'll see the reminder in the Google Calendar app until you mark it as done. When you mark a reminder as done, it will be crossed out in the Google Calendar app, and will stay on the date you marked it as done.
Note: If you have multiple reminders for the same day, they'll be bundled together.

Create a reminder (on your Android)

  1. Open the Google Calendar app Google Calendar app icon.
  2. In the bottom right corner, tap Create Create new button.
  3. Tap Reminder .
  4. Type your reminder, or choose a suggestion.
  5. Tap Done.
  6. Choose a date, time, and frequency.
  7. In the top right, tap Save.
  8. You'll see the reminder in the Google Calendar app until you mark it as done. When you mark a reminder as done, it will be crossed out in the Google Calendar app, and will stay on the date you marked it as done.
Note: If you have multiple reminders for the same day, they'll be bundled together.

Tuesday, August 23, 2016

Sites: The NEW Google Sites is here!

Google announced the rollout of  the "totally rebuilt" Google Sites last month and HJUHSD is one of the Districts to have early access to the newly redesigned service.

The new version of Google Sites is designed to make it faster and easier to create beautiful websites for your class, project, team or event.

Sites is fully integrated with Drive and other Google Apps, letting you add files, images, calendars, maps and other resources with ease. And just like Google Docs, you can share sites with teammates to collaborate in real-time.

The classic version of sites will remain active for at least one year and Google has stated there will be migration options to help move "old" sites to the new service in the near future.

Here's what’s special about the new Sites: Just like Google Docs, the new Sites is really easy to use and allows you to collaborate in real-time. Sites look great on any device by default. Deep integration with Google Drive makes editing, managing, and sharing sites even easier. By the way, you will continue to have full access to the current version of Google Sites on sites.google.com. And any sites created on the new product will continue to work once it launches to everyone. Some resources to get you started: Go to sites.google.com/new and start a site Video on How to use Google Sites Google Sites Help Center We hope you’ll enjoy the new Google Sites!