Tuesday, August 23, 2016

Sites: The NEW Google Sites is here!

Google announced the rollout of  the "totally rebuilt" Google Sites last month and HJUHSD is one of the Districts to have early access to the newly redesigned service.

The new version of Google Sites is designed to make it faster and easier to create beautiful websites for your class, project, team or event.

Sites is fully integrated with Drive and other Google Apps, letting you add files, images, calendars, maps and other resources with ease. And just like Google Docs, you can share sites with teammates to collaborate in real-time.

The classic version of sites will remain active for at least one year and Google has stated there will be migration options to help move "old" sites to the new service in the near future.

Here's what’s special about the new Sites: Just like Google Docs, the new Sites is really easy to use and allows you to collaborate in real-time. Sites look great on any device by default. Deep integration with Google Drive makes editing, managing, and sharing sites even easier. By the way, you will continue to have full access to the current version of Google Sites on sites.google.com. And any sites created on the new product will continue to work once it launches to everyone. Some resources to get you started: Go to sites.google.com/new and start a site Video on How to use Google Sites Google Sites Help Center We hope you’ll enjoy the new Google Sites!

Thursday, June 23, 2016

Introducing on demand Google Apps Training and Help for HJUHSD staff and students

HJUHSD is now offering Google Apps Training and Help for all staff and students.

The next time you login to your HJUHSD Google Apps account in your Chrome Browser, you will see the app added to your account.

Google Apps Training and Help is like a virtual tutor, providing on-demand help and guiding you through specific tasks and features right inside your HJUHSD Google Apps.

Whenever you are in an HJUHSD Google App (Mail, Calendar, Drive, Sites, Classroom, Hangouts, etc.), you can click the new Synergyse icon at the top right of your window and choose from a variety of context-aware, interactive, step-by-step, audio/video tutorials that open and run right inside your Google App.

You can also search for specific on-demand tutorials, set a self-paced lesson plan and even quickly and easily share lessons with other HJUHSD staff or students.

The first time you use the Synergyse App, it may ask for permission to access your HJUHSD Google Apps account information. 

​Just click accept and you will be ready to start learning!

Try it out today! 

Tuesday, May 24, 2016

4 Things to do before Summer Break (or any extended leave)

Here are 4 quick tips to prep your HJUHSD Mail and Apps account for vacations and other extended leaves:

  •  Set a vacation responder on your Mail to auto-reply to the people who email you to let them know you are not at work, but will reply when you return. 
  • If you need someone to manage your email for you in your absence, delegate access to your inbox so they can read, send and archive messages on your behalf. 
  • Make sure all of your relevant Drive files are shared with staff who will need them in your absence. 
  • Create an event on your HJUHSD calendar showing you are "Out of Office" on the days you will be gone.

Tuesday, May 17, 2016

Mail: Signatures

Set Up a Signature in your HJUHSD Mail

  1. In your mailbox, click on the gear settings icon and then on "Settings". 
  2. Scroll down to the "Signature" section. 
  3. Type and format your customized signature in the box. 
  4. Scroll down and click "Save Changes" 

Bonus tip: Add a Google Drive Image to your signature 

  1. Go into your Settings in Gmail (gear icon, settings) 
  2. Scroll down to the email signature section 
  3. Click the Insert Image option 
  4. Select an image 
  5. Adjust the size to your liking

Tuesday, May 10, 2016

Calendar: Invite People to your Event

Invite People to your Calendar Event:

  1. Click on a time slot on the desired day, then click “Edit event” 
  2. Fill in “Where” the meeting will be held 
  3. Type in email addresses of those you’d like to invite under the “Add People” section. (Calendar syncs with your Contacts, so you usually just have to start typing a name to quickly invite someone.) 
  4. Add a message in the description box if desired 
  5. Click “Save Event” 

Email everyone invited to an event: 

  1. Open the event in your calendar. 
  2. Click on "Email guests" in the right column. 
  3. Type your message in the box and click Send.

Tuesday, May 3, 2016

Mail: View your calendar from your mailbox

Quick and easy access to your calendar can be a big help while writing and responding to emails. Gmail provides a way to bring a simplified version of your calendar into your mailbox, so you can check your calendar or even add new events without opening a new tab.

From your gmail inbox:

  1. Click on the settings gear at the top right 
  2. Select the "Labs" tab 
  3. Scroll down to the "Google Calendar Gadget" 
  4. Click the "Enable" button 
  5. Scroll to the bottom and click "Save Changes"
  6. Back in your gmail, click on the three dots (...) at the bottom of the right column of your inbox to bring up your new Calendar Gadget. 

From the Calendar Gadget, you can:

  • View you upcoming events, scrolling down for future dates 
  • Click on "Today" to jump back to the current day 
  • Click on "Add" to quick add an event 
  • Click on "Options" to set your viewing preferences

Tuesday, April 26, 2016

Drive: Doc Comments

You can use comments to communicate and collaborate in Google Docs.

Add a comment: 

  1. Open a document, spreadsheet, or presentation
  2. Highlight the text, images, cells, or slides you want to comment on
  3. On the format toolbar, click Comment 
  4. Type your comment 
  5. Click Comment

Send a comment to a specific person:
To make sure someone sees a comment, you can add them to it. They will receive an email notification with your comment.

  1. Open a document, spreadsheet, or presentation.
  2. Insert and type a comment. 
  3. Somewhere in your comment, add the name (with the first letter capitalized). When the correct person is suggested click their name. You can also add the email address of the person you want to see the message. 
  4. Click Comment. 

Note: If you add someone who doesn't have permission to see the file, you will be asked to share the file.

More about commenting: https://support.google.com/docs/answer/65129?hl=en